This week I will be decorating the Christmas tree and finally getting around to sending out some Thank you cards from a small baby shower I had a few weeks ago; so fittingly, this quote caught my eye.
It’s sad that the handwritten note seems to be becoming more and more of an endangered species, as this can be a really effective way of showing loved ones just how much something meant to you, and it’s such a simple way of expressing gratitude to colleagues and making them feel valued.
So, just a few quick tips on the thank you note.
– Don’t send it for everything. A must for gifts, whether it be birthday, engagement, wedding or baby shower, it’s also suitable for dinners and high teas, but not for a coffee catch up or equally casual event. Probably not something to send if an invite was issued via Facebook as seems to be the done thing these days!
– If you are sending out numerous thank you’s for one event, make sure each one is personalised. These lose all sincerity if sent out as a production, much like the Christmas newsletters, which I despise!
– Never express the quantity if the gift is money.
– Send it out on time. Some people think a thank you late is better than no thank you at all, but I disagree. Here are some timelines I think you should meet:
* Birthday – one week after the event or gift was received
* Engagement – two weeks after the event
* Wedding – no later than three months after the event
(I researched this after my wedding and read that if it’s six months after the event, it’s even more rude to send it then than to never send it at all!)
* Baby Shower – two weeks after the event or gift was received
* Dinner – put your thank you card in the post the very next day
* Work related thank you – make sure the staff member, contact or mentor receives something within the week.
– If this is all too technical to remember you can’t go wrong with sending a thank you note out within the timeframe you gave for the RSVP.
– Keep it simple.
“Just a quick note to thank you for meeting with me. I really enjoyed speaking to you about x, y, z and I’ll be doing x, y, z to progress.”
“Thank you for helping me out with x, y, z. It was over and beyond your job requirement, and so important in my role to know I was able to lean on you for support at that time. I really appreciate it and it doesn’t go unnoticed.
“A quick note to thank you for such an amazing dinner with your family. Your home is incredible and we really enjoyed getting to know you better. We are still laughing over Steve’s joke! I will be in touch so we can return the favour soon, as we are really looking forward to catching up with you again.”
“Thank you for being a part of our special day, and for the beautiful gift. We have already found a home for it in our kitchen / lounge room etc, and are looking forward to using it regularly. We will think or you every time we do!”
Did you know? Not sending a thank you note after an interview can lose you the job? Never underestimate their ability to change the way your personal brand is received by others!
Have you ever written a thank you note? Do you think they are becoming obsolete?